Working Student in Vendor and Contract Management

About the job

Are you a self-starter who thrives in a small team with lots of autonomy? Are you eager to further optimize processes around sourcing and invoicing, based on your own administration experiences? In that case this job could be the right one for you.

For our office in Hamburg we are looking for the right person to fill the position of Working Student for Business Area Markets!

You will be joining the small Vendor & Contract Management team (VCM) with very dedicated, cooperative, and enthusiastic colleagues. The team is located on different sites but you will find a well-balanced setup between close cooperation and clear responsibility for specific tasks. The purpose of the department is to manage BA Market’s software- and market data license usage & costs and safeguard the compliance with contractual obligations. VCM strives to create full cost transparency and cost controlling for our external IT & Market Data contracts while securing delivery of expected quality of service by our suppliers and mitigate any possible disputes.

Main Tasks and Responsibilities:

You will be responsible for the administration of licenses &usage within the different business units, as well as the related contracts & costs in our state-of-the-art license management system (TRG Screen Optimize Spend)). You monitor demand requests, support purchase requests and invoice handling. The range of your activities is broad and goes from administrative data entry to data or usage analysis tasks. The position requires great flexibility, creativity, pro-activeness and a very service oriented mindset. Your direct colleagues will act as sparring partners in any challenges you might face and will closely guide you in the first months on the job.

Administration, License Management & Compliancy related:

• Responsible for license administration and related hard/softcopy files. Keeps the license management system up-to-date, including monitoring and processing organizational changes and uploading applications and data permissions with external parties
• Checks and assists in the fulfilment of service requests
• Addresses effectively any mismatch between contracted and used amount of licenses under existing agreements
• Supports the different local Finance and Controlling departments with regards to invoice reconciliation and approval
• Drive further optimization of our order and invoice handling processes

Location Hamburg

Your profile

Your Profile:

• Ideally you are studying Engineering, IT, Business Administration, Information Management or in a related area,
• You have been heard about the Energy wholesale markets and have a basic understanding how trading works
• Self-starter / Independent, likes to run his/her own ‘business’.
• Highly service and solution oriented.
• Analytical, precise & flexible.
• High Affinity with analytics, administration, finance, legal, contracts.
• Very good command of written and spoken English.
• Very good Excel skills.
• Optional: Knowledge of SAP, contract management tools (e.g. TRG Screen Optimize Spend)) and PowerBI would be an advantage

Additional information

Our Offer:

Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

More information

• Start date: As soon as possible
• Working time: 20 hours per week, up to 37.5 hours per week (full-time) in vacation time
• This Position is Hybrid and some Physical presence in the office will be required
• Duration: minimum 12 months 

Please send us your application including a cover letter, CV, current grade reports and your certificate of enrollmentno later than 11.11.2024.

For more detailed information regarding the recruitment process, please contact our recruiter Sabrina Parsons: sabrina.parsons@vattenfall.de

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata.

We look forward to receiving your application!

About the company

Vattenfall is a European energy company with approximately 20 000 employees. For more than 100years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

Within Vattenfall, Business Area Markets optimizes assets and effectively sources and trade commodities, thus ensuring best value for both Vattenfall and our customers. BA Markets is active across Europe with around 450 professionals working from Sweden, Germany, the Netherlands, and the UK.

In BA Markets the mission of the Unit OU Operations is to drive the digital transformation. OU Operations consists of diverse and highly skilled employees from more than 20 countries. We work internationally from our locations in Stockholm, Hamburg and Amsterdam.

Job Summary
Job number: REF7961Q
Date posted : 2024-10-14
Profession: Administration